Job Opportunities

Non-Profit Financial Administrator/Bookkeeper

Reports to: President & CEO

Job Description:

A 501 (c)(3) nonprofit organization located in Evanston seeks a Financial Administrator to fill a permanent part-time position of 10 – 20 hours per week, in person, with the opportunity to work additional hours in order to fulfill responsibilities during times of special event activity. General responsibilities include bookkeeping, account balancing, payroll tax reporting, internal financial reporting, managing and balancing revenue/expense records for special fundraising events, and working with the organization’s auditor to ensure proper and timely fiscal year audited financial statements and tax return.

Specific Responsibilities and Duties include but are not limited to:

General Bookkeeping

· Daily logging of income and expense, monthly trial balances

· Account balancing bank deposits and check writing, and payroll

· File Maintenance: contractual agreements, rental contracts, faculty agreements, insurance, leases, capital expenditures, audited statements, grant paperwork, etc.

· Tax Reporting: Federal, State, and annual audit preparation and making adjustments for organization’s auditor

· Generate financial and budget reports as needed

· Generate special reports for Board meetings, fundraising events, capital campaign and departmental supply budgets

· With the help of other key staff members, generate revenue/expense projections

· Attend Finance Committee meetings, other Committee meetings and Board to Trustee meetings as needed

· Prepare bank reconciliations in QuickBooks

· Pay bills as needed through online banking portal

· Enter monthly income and expense transactions into QuickBooks

· Prepare monthly financial statements

· Prepare monthly budget report

· Prepare forms 1099/1096

· Process payroll with outside service

Quantitative Skills

· Depth and breadth of bookkeeping practice and procedures and general knowledge of accounting concepts along with excellent knowledge of nonprofit QuickBooks program and Microsoft Excel

· Resourceful and takes initiative in solving problems and troubleshooting

· Forecasting ability and keeps key staff members informed of any budget issues

· Excellent rapport with co-workers, faculty, students, vendors, and general public

· Maintains good relationship with Trustees and volunteers

· Ability to handle multiple projects and emergency situations

Benefits Include: Flexible hours. May work evenings and weekends.

Salary: $28-$35/hour

About the Evanston Art Center:

Founded in 1929, the Evanston Art Center (EAC) is dedicated to fostering the appreciation and expression of the arts among diverse audiences by offering extensive and innovative instruction in broad areas of artistic endeavor through classes, exhibitions, interactive arts activities, and community outreach. Learn more:

The Evanston Art Center is an Equal Opportunity Employer institution and does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, sexual orientation, gender identity, veteran status, height, weight, pregnancy or marital status in employment or the provision of services and is an equal access/equal opportunity employer.

Job Type: Part-time

Pay: $28.00 - $35.00 per hour. Based on experience.

Physical Setting:

  • Office


  • 4-8 hour shift
  • Day shift
  • Monday to Friday
  • Weekend availability


  • Associate (Preferred)


  • Bookkeeping: 1 year (Preferred)

Work Location:

  • One location

Work Remotely:

  • No

To apply, please send a cover letter and resume to:  [email protected]

No phone calls please.